Committee meeting minutes – 29th March 2017
LEWES WANDERERS COMMITTEE MEETING ON 28TH MARCH 2017 AT BRETT AND LISA DAVIS’ HOUSE, HEATHFIELD AT 8 P.M.
PRESENT: Chris Martin (Chairman) Richard Meed (President), Paget Cohen (Press Officer), Brett Davis (Membership Secretary), Bob Evans (Road Secretary) Emma Gearing (Social Secretary), Paul Gibbons (Off Road Secretary) Tom Glandfield (Time Trial Secretary) Graham Jeffs (Treasurer), John Mankelow (Club Secretary), and Ian McGuckin (Club Runs Secretary)
1. APOLOGIES FOR ABSENCE
All Members were present
2. MINUTES OF THE MEETING HELD ON 24TH JANUARY 2017
The Minutes of the last meeting were agreed.
3. ACTION ARISING FROM THE LAST MEETING
(a) Trip to Velodrome This had now been arranged for 9th May. It was likely a further date would be obtained later in the year.
(b) Communication by Members with the Committee and use of Facebook Since the last meeting there had been some unnecessary criticism over the premature release of entry information for the Crits by British Cycling. This had been dealt with promptly and Brett had published guidelines for communications on Facebook. It was not considered that any further action was needed for the present. In conjunction with this, some Members had expressed their dislike of Facebook and felt that another forum should be found. The Committee noted that a very high proportion of Members were signed up to Facebook which was well supported and that the use of the Club Forum had lapsed. There were ways of using Facebook without being personally signed up to it and this would be emphasised to those that had raised the issue.
4. SUBSIDY FOR NOVICE ROAD RACE TRAINING
The Committee was asked to consider subsidising the training days which Members were encouraged to undertake before road racing. The sessions were reportedly very beneficial, not only as training for a road race but also learning how to ride in a pack, safe cornering techniques etc. It was recommended it as a training aid for everyone. The cost was £20. It was agreed to subsidise training days to a level of 50% of the cost on evidence of attendance.
5. SECOND CLAIM MEMBERS
The Committee was asked to consider permitting second claim Members to compete at Club events. Currently a second claim member cannot race or TT as a LWCC Member. It was reported that this was in accordance with CTT rules which stipulated that participants could only compete as first claim Members in open events. This principle was applied to Club events and it was agreed not to change these arrangements. Any second claim Members not complying with the rules would be advised.
6. OFFICER REPORTS
(a) Membership Current membership was 149 which was a reduction from last year but a few often joined later in the season. It was recognised that some Members rarely volunteered for marshalling duties or other services for the club and although the spread sheet published by Tom was filling up, an E mail reminder to all Members would be circulated.
(b) Treasurer The current balance was being maintained at over £10,000. Recent purchases included marshals jackets and flags. The shop had now closed for club kit but would open again in about 3 months time. Publicity would be given to the availability of socks and caps which were in stock.
(c) Road and Track As reported at the last meeting. Darren Haynes would be taking overall responsibility for running the Crits. Organisation was well in hand and entries would open on April 1st 3 limited to 8 entries per club. However, Bob confirmed that all entrants from LWCC would be able to ride. Completion of a training day was advisable this year and would be compulsory next year Also reported was a message from the Sussex Racing League which was promoting track and road racing at Preston Park. This included adding Friday night racing and races specifically aimed at veteran and women cyclists. They offered a sponsorship package of £200 that would promote the Club, included free loan of equipment and help with training sessions. The Committee agreed to support the League with purchase of the package.
(d) Time Trials Tom reported that Danehill was well in hand being promoted by Micky Turner. The published spread sheet for marshalling and other duties was filling up. Concern was expressed at the threat to present courses by proposed housing developments in Uckfield. There seemed to be no ready alternatives and that it might lead to reliance on the development of sporting courses. It was agreed to keep the situation under review at each Committee meeting. The time trial at Laughton had been run although the weather had been particularly bad. No women had ridden. It was confirmed that a judgement had been made on the day by the organiser in consultation with others and it had been decided that it should go ahead.
(e) Club Runs The Summer Programme had now been published. Both A and B runs would start at the same time. The B run would be at an average distance of 25 to 30 miles plus a return ride back to Uckfield on the basis that no one would be dropped. There had been only one B run where there had not been a leader due to an unfortunate combination of circumstances. Every effort would be made to ensure there was someone available. Additional information would be added to the Club Runs page on the Web site The Jumble Sale would be on October 28th and the hall had been booked.
(f) Press There was nothing exceptional for Paget to report.
(g) Social Secretary The curry night had been a success with 40 people attending. Emma was now looking for a suitable venue for a BBQ in late summer, probably on 13th August after the ESCA 100. Catering would be hired in and the event would be free for food if the club subsidised it. She was intending to cater for 60-80 people. These arrangements were agreed.
(h) Off Road There was nothing to report.
7. TIMEKEEPING
Richard was still short of timekeepers for some of the 10’s but did have some reserves to call on if necessary.
8. NEXT MEETING
The next meeting would be held on Tuesday 29th August 2017. The meeting ended at 9.45 p.m.
